Job Description

Responsibilities:

HR Functions:

Monitoring of work pass expiry and assist with renewals and HR documentation
Maintain headcount report and HRIS updates
Maintain employee e-P files
Support HR letters (confirmation, extension, 3rd party reference check letters)
Prepare contract renewals for review by HR Manager and update HR system and ensure accurate annual leave is credited
Scan and update Director's monthly expense claims for reimbursement
Support government surveys (MOM, IMDA etc)
Support HR Manager on monthly insurance tracking and yearly renewal
Support staff training application, submitting government claims, certifications and maintaining training records
Validate pre-employment medical invoices to finance
Cancellation of work passes where applicable
Set up and maintenance of laptop and account access for a small group of employees (ad-hoc basis)
Any other duties as assigned

Office Administration:

Manage general office administration including processing and tracking office expenses and payments
Office pantry and stationary supplies and vendors coordination
Maintain and top up first aid box items (every 6 months)
Creation of quarterly newsletters and festive greetings
Check mailbox, scan & file letters

About You:

Diploma in HR, Business Administration or related field
Microsoft Office (Excel, Word, PowerPoint) and Google Workspace
Familiarity with HRIS/payroll system (Info-Tech) is advantageous but not necessary
Knowledge of Singapore Employment Act and MOM regulations
Attention to detail and positive learning attitude